Broad Encounters Privacy Policy
1. Our commitment to your privacy
Broad Encounters is committed to protecting the privacy and security of personal information held about its customers. Our purpose is to assure anyone who does business with us that Broad Encounters complies with the Privacy Act 1988. The following statement is our commitment to ensure that the collection, use, disclosure and security of your personal information complies with the provisions of the Privacy Act in terms of legal conformity and practical fortitude. In particular, Broad Encounter’s Privacy Policy aims to comply with the National Privacy Principles (NPPs). This Statement of Privacy applies to all websites owned and/or operated by Broad Encounters, including the following: broadencounters.com, mahomagicbar.com, lovelustlost.com, amidnightvisit.com. This Statement of Privacy also applies to a third party website that passes any personal information to Broad Encounters, including Eventbrite.com.au.
2. Collecting your personal information
Broad Encounters collects personal information from you in a number of different ways depending on the type of dealings that you may have with Broad Encounters. For example, individuals can purchase tickets by the following methods: over the phone by calling our box office; or in person at our box office; or online through our website. Apart from the collection of personal information through ticket sales, Broad Encounters will also collect personal information over the phone, in person or by other means of electronic correspondence such as email or fax to undertake our daily artistic and administrative operations. Personal information includes information and opinions that can identify an individual.
3. Why Broad Encounters needs to collect personal information
Broad Encounters will need to collect your personal information for a number of different reasons once again, dependent on the kind of dealings you may have with us. For example, Broad Encounters may need more information about you when you buy a ticket so we can notify you in the case of changes in date or time of a performance, to send out information about upcoming Broad Encounters performances and also for market research purposes. At any time you can inform us if you do not want your information used for direct marketing or research purposes. All you have to do is contact the Broad Encounters, details are given in clause 16 and clause 6.
4. Use and disclosure of your personal information
Broad Encounters treats its obligations with respect to the use and disclosure of personal information very seriously. In general, we will only use or disclose personal information for the primary purpose that it was collected or for a purpose related to the primary purpose that you would reasonably expect it to be used. For example, we may use your information to contact you about a change in the time of a production. If Broad Encounters wishes to disclose your information to a third party it will obtain your consent to do so. However, there may be certain exceptional circumstances that will warrant not obtaining your consent such as circumstances where: Broad Encounters needs to use or disclose personal information where it believes the use or disclosure is necessary to protect any person and/or any Broad Encounters rights or property; or if the use or disclosure of personal information is authorised or required by law (such as if Broad Encounters is required to disclose personal information to a court in response to a subpoena). For situations where Broad Encounters collects personal information from individuals who are “non customers”, we will only use the personal information for the main business purpose that it was collected. For example, we may have the contact details of an individual (such as a mobile or email address) who is our “point of contact” within an organisation with which we do business.
5. Disclosure and other organisations or third-party individuals
Broad Encounters will not sell, rent, trade or otherwise supply to third parties any personal information obtained from you unless you consent. However, Broad Encounters may disclose personal information about you in some circumstances including where contractors and service providers help us operate our business or provide a service such as: a company which helps us to operate our computer systems (whose contact details can be obtained from Broad Encounters); or contractors who assist us to send out our mail (whose contact details can be obtained from Broad Encounters) or circumstances where the individual would reasonably expect personal information to be disclosed (for example, if those third parties are directly involved in the collaboration of a Broad Encounters Production for which the personal information was collected). If Broad Encounters provides your personal information to promoters, or engages contractors and service providers to handle personal information, we require these organisations or individuals to agree to comply with our Privacy Policy and with strict conditions governing how personal information is to be handled. Otherwise, Broad Encounters will only disclose personal information if this is required by law or permitted under the Privacy Act. The customer is given the opportunity to “opt out” of receiving further material the first time that they receive marketing material in the mail (for details of how to “opt out” contact Broad Encounters (contact details in clause 16)).
6. Direct marketing
Broad Encounters will send direct marketing material to you in situations where: the direct marketing material is directly related to the primary purpose that the information was originally collected (for example a ticket buyer who has purchased tickets to Broad Encounters events will receive direct marketing material about future Broad Encounters events); or it would be in an individual’s reasonable expectations to receive direct marketing material (for example, the above ticket buyer may at times receive information about related events). At any time an individual can choose to no longer receive marketing material. On all direct marketing whether its form be electronic or print, there will be a notice on the material giving the individual the opportunity to “opt out” of receiving further material. However, because of the sensitivity of online bookings, for any online collection of personal information, we will ask for your direct consent before sending out direct marketing material. If you no longer wish to receive promotional information from Broad Encounters, please advise Broad Encounters by email: hello@broadencounters.com . You will need to allow us 30 days to amend our records.
7. Online bookings and cookies
A cookie is a small piece of text sent to your browser by a website you visit. It helps the website to remember information about your visit, like your planner use and other settings. That can make your next visit easier and the site more useful to you. Cookies play an important role. Without them, our site would treat you like a new visitor every time. If you do not wish to receive any cookies you may set your browser to refuse cookies on a site by site basis however this may mean you will not be able to take full advantage of Broad Encounter’s services. Broad Encounters does not use cookies to keep personal profiles of its customers’ use of Broad Encounters website. Broad Encounters may also use electronic images – sometimes called single-pixel GIFs, transparent GIFs, or clear gifs – that allow us to track general user traffic patterns and email open rates. Information collected by cookies and tracking images may be used for the following purposes :
to keep track of your opt-in subscriptions and site preferences
keeping count of return visits to our website
accumulate and report anonymous, aggregate statistical information on email and website usage
to show you advertisements and content related to the Festival on third party websites, including Google and Facebook.
Sometimes our website contains links to third party websites, for your convenience and information. When you access a non-Broad Encounters website, please understand that Broad Encounters is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.
8. Keeping your personal information secure
Broad Encounters has security measures designed to protect against the loss, misuse and/or alteration of the information under its control. These security measures are: secure computer network servers: Databases on the internal Broad Encounters server are security protected to limit access to those individuals who collected the information. Access to personal information is limited to Broad Encounters staff authorised to do so. If you would like further details on who does have access to your personal information, please contact the Broad Encounters.
9. Access to personal information
To obtain a copy of the information we have about you, please come to Strut and Fret’s administration office, to complete an appropriate access form. A copy will usually be in the form of a print out from an electronic database or a photocopy from the relevant physical record we have on file.
To obtain a copy of the information we have about you, please contact hello@broadencounters.com . A copy will usually be in the form of a pdf from an electronic database. We will require personal identification. There are certain circumstances where an exception to access may apply. These may include situations such as where providing access would pose a serious and imminent threat to the life or health of an individual, where providing access would have an unreasonable impact upon the privacy of other individuals, where providing access would be unlawful or where it would prejudice an investigation of possible unlawful activity. There may also be an exception in circumstances where providing access would reveal the intentions of the organisation in relation to negotiations with the individual in such a way as to prejudice those negotiations. However, in general Broad Encounters will welcome an individual to access their personal information. There will be no charge for the access of personal information. For a full list of exceptions to access of personal information you may like to read NPP of the Privacy Act, or please feel free to contact Broad Encounters.
10. Correcting and updating your file
If an individual wishes to change personal information that is inaccurate or out-of-date, they may contact Broad Encounters (details in clause 16). Broad Encounters will adopt a policy of each department reviewing its databases on an annual basis. Any personal information that is no longer used by the Company (based on the annual review) will be destroyed. The assessment of what personal information is destroyed will vary from department to department depending on the needs of that particular department. All information collected from customers who purchase a ticket to Broad Encounters productions will not be destroyed.
11. Use of identifiers
Broad Encounters does not adopt as its own identifier of an individual an identifier that has been assigned by a Commonwealth agency such as a tax file number or Medicare number.
12. Your right to anonymity
Where it is lawful and practicable to do so, customers may undertake business with Broad Encounters without providing personal information. For example, you may purchase tickets to a Broad Encounters performance by cash payment, in person, over the counter, without being asked for personal details.
13. Sending information overseas
Broad Encounters will only transfer personal data overseas in circumstances where: the organisation reasonably believes that the recipient of the information is subject to legal obligations that are substantially similar to Australian National Privacy Principles; or the individual who is the subject of the information has consented; or Broad Encounters has taken reasonable steps to ensure that the information it transfers will not be held, used or disclosed by the recipient inconsistently with the National Privacy Principles.
14. Sensitive information
Broad Encounters will not collect sensitive information about an individual unless the individual has consented to the collection of the sensitive information.
15. Changes to Broad Encounters privacy policy
Broad Encounters reserves the right to change its Privacy Policy at any time and notify its customers by posting an updated version of the policy on its website.
16. Contact details
For further information about your personal information held by Broad Encounters, privacy issues and the protection of privacy, please contact Broad Encounters on:
Email: hello@broadencounters.com